Installation charge:
"The
Finance Officer shall have charge of
all Post finances and see that they
are safely deposited in some bank or
banks approved by the Executive
Committee, shall keep complete
records of the receipt and
disbursements of Post monies, shall
insure all monthly bills are paid in
a timely fashion and shall have all
financial reports ready, at all
times for inspection by the Post
Commander, the Executive Committee,
and all Federal and State taxing
authorities. The Finance Officer
shall prepare a fiscal year budget
in writing and will present same to
Commander and Executive Committee
within sixty (60) days of taking
office. The Finance Officer shall
present in writing a financial
report accompanied by receipts to
the Executive Committee at monthly
meetings. There shall be three (3)
officers authorized to sign checks
for the disbursement of monies.
These officers shall be the Post
Commander, Finance Officer, and the
Adjutant. If the Adjutant and
Finance Officer are one and the
same, the other officer is to be
designated by the Post Commander and
Executive Committee. It shall
require the signature of any one of
the three (3) persons authorized to
sign checks for the disbursement of
monies of the Post. A proposed
monthly budget report showing all
expenditures shall be presented to
the Executive Committee and
Commander at each monthly meeting.
The Finance Officer shall retain all
financial records in the Post and
shall make such records available to
the State and National American
Legion organizations, all Federal
and State taxing authorities, and
all members of the general public
who request inspection of such
financial records. In addition, the
Finance Officer shall be responsible
for the preparation and timely
filing if all income tax returns
required by Federal and State taxing
authorities." |
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